Herewith a brief/checklist for the chairperson. Adapt as needed and please feedback with your experience so it can be incorporated for the next person.
- Call gathering to order and introduce self.
- Explain about fire alarm and assembly place (find out about them before hand).
- Point out toilets.
- Format of day:
- Lecture and questions until 1:15pm
- Lunch break until 2:30pm – a chance to chat, catch up with friends or make new contacts.
- Explain lunch arrangements
- After lunch [whatever is planned] until 4:00pm
- Do join us for tea and pastries afterwards
- Briefly refer to the lecture as honouring Marianne – much loved trainer.
- Refer to organising group and get members to identify themselves. Any issues – approach one of them.
- Anyone interested in joining group, please identify yourself to one of us. We work via the internet and only meet on this day and one other time during the year.
- Draw attention to bookstall – which will be open until end of lunch break.
- Return to themes of the lectures and link to today’s topic.
- Introduce speaker.
- Chair questions until 13:15.
- Ask people to use the hand-held microphone and introduce themselves by name.
- Explain lecture is being recorded and the recording will be available on the web site.
- Explain that if you want to ask question or make a point off the record, please indicate this and we will suspend recording you.
- Thank speaker.
- Invite applause.
- CPD certificates will be put on x table during the lunch-break.
- Send everyone to lunch.
- Call gathering to order
- Launch session
- Thank speaker again
- Audio recording will be available on the web site – you will get an email.
- CPD certificates are available on x table
- You will receive a request to give feedback via an on-line form. Please do feedback. We listen carefully to what is said and the form of the day has evolved as a result.
- Announce next year’s lecture date, lecturer and theme. Further details in the spring.
- Remind everyone about tea and pastries
« Things to check at Engineers' House (mainly on the day)